Jul 15th 2019
WEEKLY NEWS ROUNDUP
Attract and retain talent through reward, thehrdirector
Ongoing recruitment and retention challenges
According to our UK Reward Management Survey Spring 2019, 66 percent anticipate recruitment difficulties over the next 12 months and 59 percent have had to offer new recruits up to ten percent higher salaries than those paid to existing employees. As 62 percent expect to experience retention issues, in contrast to 40 percent in spring 2018, paying competitively in the market has never been more critical to ensure talent is recognised.
Top five HR Director priorities: a focus on pay
Recruitment and retention challenges were acute last year according to the autumn edition of our UK Reward Management Survey and these levels appear to have persisted. This may explain the drivers behind the top items that feature on HR Directors’ agendas over the next 12 months according to our spring 2019 survey:
1.Pay benchmarking – 83 percent
2.Employee opinion survey – 79 percent
3.Pay review process review – 78 percent
4.Job evaluation and grading – 71 percent
5.Reward strategy – 69 percent
The renewed focus on pay and designing an effective reward strategy illustrates the value of a clear framework to organisations. Pay benchmarking is an opportunity to reinforce or question your current approach to reward spend and features at the top of HR agendas.
Constrained pay reviews
Official pay review levels on the whole range between pay increases of up to two and three percent, tracking inflation. These general figures are often used to inform pay reviews for the year. However, more respondents (five percent, up from one percent this time last year) indicate that there will be no pay reviews, suggesting pay freezes continue to operate and are potentially on the rise.
There has been relatively flat wage growth since the 2008 recession. High employment and a lack of clarity over what Brexit means in practice continues to hold back pay movement and impacts business confidence. Inflation has fallen over the past year and levels are expected to stay just under the two percent mark, increasing market pressure underlying pay reviews.
Making best use of limited HR budgets
HR teams increasingly have to achieve more with less. Given the talent shortages reported across all sectors, high performing people should be recognised in order to engage and retain the talent employers require to drive ongoing business success. Pay benchmarking can ensure that organisations are aware of their pay practices in the context of the wider market: ensuring pay and benefits levels are competitive locally and nationally, by industry and by role.
Whilst reward has traditionally been seen as a tool to drive engagement and performance, poor remuneration governance poses a significant reputational risk. Transparency around pay is crucial to ensure employees are being treated fairly, especially in light of increased scrutiny around pay data concerning gender, ethnicity and CEOs.
Factors escalating the true cost of reward
Employers are increasingly examining their pay structures and putting in place salary scales to ensure that pay is awarded at a competitive and consistent level. Ensuring that there is a framework in place to make pay decisions fairly and transparently ensures that consistent decisions can be made. As a result, HR teams fulfill their affordability objectives when it comes to working effectively within their pay budgets.
However, some strategies are more costly. Two thirds of employers have had to offer higher salaries to new recruits than those paid to existing employees, clearly a highly popular recruitment device.
Furthermore, we continue to monitor the impact of out of cycle pay increases on HR budgets, as some businesses use this to bridge the gap between ‘official’ wage increases and responding to market and economic pressures. Accounting for an additional one percent of employers’ annual pay bills on average, 81 percent of respondents used these types of increases in 2018, which risk escalating the true cost to employers over the course of the year and undermining pay structures in place.
The impact of National Living Wage (NLW) rises is a key concern, particularly across Housing Associations, Residential Care and Healthcare sectors. For the more junior level of roles and the remuneration on offer, wider market considerations come into play as carers and junior nurses can be offered the same level of pay to work in less physically and emotionally demanding jobs, driving recruitment and retention issues in these sectors.
NLW rises also mean that pay scales risk being undermined, with employers still needing to acknowledge increased responsibilities for more senior roles through meaningful pay increases. The NLW therefore creates additional pressure to make adjustments across the pay scales.
A creative approach
Employers are taking a holistic approach in adopting strategies across their organisations to address their recruitment and retention challenges.
1: Embracing multi-phased careers In an age where the defined ‘three stages of life’ model is more fluid, with people phasing their retirement and having multi-faceted careers, the idea of job loyalty and joining a company for life is equally outdated.
Employer branding needs to embrace the more agile workplace by considering why individuals should join their organisation. The employee value proposition needs to recognise this shift in power to a more equal employee-employer relationship and support individuals’ understanding of the role they can play in delivering the greater vision and purpose of the organisation.
It is estimated that 25 percent of organisations make mistakes when hiring that costs the average business £133,000 for a £42,000 a year role. Yet businesses still use corporate language and formal processes in the recruitment process, when candidates want to engage with the authentic culture of the company from the outset.
Younger generations want greater clarity and regular reviews around pay and progression, with companies focusing on creating well-defined career paths and a clear sense of where individuals fit into the delivery of their vision. The opportunity to upskill whilst giving back to society is a compelling message to candidates and a persuasive reason to stay in a role if an employer delivers on its promises.
2: Building a talent pipeline
The potential return on human capital has never been greater. According to Kevin Green, former Chief Executive of The Recruitment and Employment Confederation (REC) and previous HR Director at Royal Mail, who Paydata recently partnered with for a customer seminar, people’s ability to generate value is also at an all time high despite the rise of artificial intelligence.
Traditional roles that are labour intensive, such as those across the workforce at GM, mean that the return on human capital is lower (the market capital for each of GM’s 118,000 employees is $298k) as opposed to technology companies such as Facebook where the market capital is much higher ($21m for each of their 25k employees).
The skills shortage threatens the opportunity to maximise this innovation, with many sectors lacking a strong pipeline of talent coming through the ranks. The shortage of specialist digital and engineering talent is being tackled with initiatives such as the apprenticeship levy and more bursaries for university students studying sought-after skills. These initiatives are critical to harness the opportunities involved in machine learning and AI, which will be inherent in the workplace of the future.
3: Maintaining momentum behind engagement
Listening to employees is at the heart of actively engaging people across the organisation. Opinion surveys are one way of achieving this, creating a direct feedback channel that can inform management decisions. Furthermore, targeted action plans, creating clear career pathways and exploiting training and technology channels all seek to elevate the employee experience.
Promoting wellbeing within the workplace is vital to engagement levels. Fostering a sense of ‘belonging’ and acceptance is critical to a thriving and innovative culture. Overwhelmingly, 86 percent of respondents to our spring 2019 UK Reward Management Survey offer equality and diversity initiatives, demonstrating the emphasis placed on effecting long-term change and championing a fair workplace. Future-proof your recruitment and retention strategy
The future of HR analytics is a key opportunity for people management. Organisations hope to use this data intelligently and more regularly to monitor and predict labour turnover trends and drive equality and fairness across organisations.
The frameworks that reward strategy can offer introduce consistency and accountability in pay and reward decisions. Pay benchmarking and job evaluation allow evidence-based decisions to be taken across the organisation and ensure that reward is a cohesive tool to drive positive engagement and performance. Effective reward design is a key element of this data driven picture of pay practices that employees and candidates increasingly expect. A proactive reward strategy can pay dividends in the long-term and future proof your organisation – get in touch if you would like to discuss your reward design today.
“Why should I change something that’s working?”
A business owner recently asked me this question when discussing his company’s approach to human resources. The company, a medium-sized business, has a single HR coordinator responsible for benefits, compliance and onboarding.
“I know we could be doing more to develop our employees, but I can’t justify spending the money to build an HR team when our turnover rates are in line with the industry average. What we’re doing must be working.”
But is it?
It’s tempting for small and midsize business (SMB) owners, like the one above, to follow an old-school mindset to HR. The thinking goes like this: HR is a cost center, not a revenue generator. HR is the realm of tactical thinkers, not strategic leaders. HR is about managing paperwork and benefits, not forecasting talent needs and optimizing the employee experience.
But today’s tight talent market and dynamic business world demand a different approach.
Making The Case: Why SMBs Must Rethink HR
Assuming the status quo is “good enough” can be a costly assumption for SMB owners. Yes, the worst-case scenario of low productivity and talent loss may not come to pass. But settling for good enough means you’re missing out on a truly dynamic work environment that sparks innovation, helps employees reach their full potential and drives business success.
It’s a classic case of penny wise but pound foolish thinking. When HR is just about compliance, there’s no one actively managing your employer brand or protecting your employer reputation. The same problem applies to company culture. No one is in charge of developing and nurturing your company’s culture and ensuring your work environment aligns with this culture to drive employee engagement and business success. The upfront savings of keeping HR as lean as possible are limited. The lost potential of your company’s talent — and the risk of a poor employer brand hurting recruitment — is huge. Here’s another way of looking at it: Every hire costs your company money. Are you doing the most you can to grow these investments?
Adopting A Human Capital Mindset: Small Changes, Big Impact
Evolving your HR department doesn’t mean abandoning essential compliance functions. It does mean thinking beyond these essentials to truly invest in talent development, ensuring your best and brightest hires remain engaged and productive for years to come. These are three places to start:
1. Define your employer value proposition.
A clear employer value proposition is crucial for smaller businesses that can’t rely on well-known employer brands to boost their market reputation. Your value proposition answers the question, “Why do employees choose to work for our organization over another company?” Start with the value you think
Your business provides: Do employees choose your business because of the entrepreneurial work environment? Maybe it’s the opportunity to work on a variety of projects at once and build diverse skill sets.
Next, survey employees to determine if your assumptions match reality. Identifying a mismatch in expectations and reality is key to strengthening your employer brand and enhancing the overall employee experience, both improving future recruitment and minimizing the risk for turnover.
2. Map the employee journey.
You know your customer journey map backward and forward — what about your employee’s journey? An employee journey map breaks down the phases of interaction over the employee life cycle, including before, during and after employment.
Start by listing all touch points: How will a prospective employee learn about your business? How would they apply for a job? What happens during each interview round? Next, consider what happens during employment: Is there a structured onboarding process? What about performance assessments and leadership training?
Finally, consider what happens when employees leave: Is there a formal exit interview and off-boarding? Do you maintain a positive relationship with past employees? Organizing these touch points and mapping the entire journey in a single location makes it easier to identify opportunities for improvement.
3. Empower your multipliers by removing barriers to success.
A star performer — the manager uniquely attuned to their team’s needs, the sales leader whose aggressive performance goals energize the whole department — can have a ripple effect on your entire organization. Researcher and executive advisor Liz Wiseman calls these star performers “multipliers,” individuals who use their intelligence to amplify the smarts and capabilities of the people around them. You may already have a budding multiplier in your organization, but are you allowing them to reach their full potential?
This is where an HR leader with a human capital mindset can make a difference. Ingrained company processes and structures can limit your multiplier’s ability to amplify others. HR can take an objective approach to evaluate these processes and structures, removing barriers to successful talent optimization and driving companywide performance improvements.
Whether you’re a company of 50, 500 or 5,000, talent and culture are the biggest drivers for business success. Rethinking your approach to HR signals that your company takes both seriously — and that you won’t settle for “good enough.”
An in-depth guide to HRO: How is HR outsourcing changing?, Personnel Today
HR outsourcing (HRO) has matured. Once little more than a cost-cutting exercise, outsourcing your HR – or specialisms within it – is a nuanced strategic decision which will be different for every organisation. Annie Makoff examines how HR outsourcing has changed and looks at what employers need to consider when they’re deciding what to outsource.
Not so long ago, HR departments were rushing to outsource their core functions in an effort to streamline operations, reduce headcount and ultimately, to cut costs. It was the era of offshoring, where outsourcing call-centre functions to countries such as India and Pakistan generated cost savings due to cheaper labour markets.
But times have changed. As society has become more ethically aware and tighter legislation has required companies to comply with labour market standards, the number of companies outsourcing key functions offshore are now diminishing. “We’ve seen in sectors like retail and technology, companies are now having to be very clear about labour market standards in their supply chains and check any unacceptable practices going on,” says Duncan Brown, head of HR consultancy at the Institute of Employment Studies (IES).
To achieve Living Wage accreditation you need to reassure assessors that your labour market standards also apply to your supply chain, not just to your direct employees.”
While some specialists believe HR outsourcing is still being driven by cost-cutting, not everyone agrees. “Outsourcing is not going to save you money anymore, not unless you go down the offshoring path where labour costs are cheaper, but that area is definitely shrinking,” says Peter Tiliakos, principal analyst at analyst consultancy, Nelson Hall. “What you’re getting instead when you outsource HR is the impact it gives back to the business and how it drives the HR transformation journey.”
The emergence of specialist HR areas has also made it difficult to recruit for, hence the skills gap issue. “In the old days of HR, there were HR generalists. But as HR disciplines have become more specialist and there’s very little movement within HR departments, it can be difficult to get that niche experience like employee relations unless there is a vacancy,” explains Andy Cook, CEO at employee relations consultancy Marshall James. “Organisations aren’t great at nurturing and developing specialist talent, so they’re having to rely on outsourcing to fill those gaps.”
Strategic HRO: What should we outsource?
So given that skills gaps, improved business outcomes and improved HR efficiency are among the key factors behind a company’s decision to outsource, HR needs to take a strategic view when it comes to deciding the hows and wheres of outsourcing.
IES’s Brown maintains that growth in outsourcing is actually slowing – and in some cases – reversing, with many companies bringing some HR functions back in-house, reflecting what he describes as a “healthy scepticism” around outsourcing overall. “We’re seeing much more intelligent thought about the kind of services which are best provided by outsourcing and those which are best kept in-house,” he explains. “Previous assumptions around cost savings and improved services have been called into question, and that’s an entirely healthy situation, to look at the pros and cons of all possibilities rather than just blind faith.”
But Tiliakos insists that while the business process outsourcing (BPO) market, where companies outsource their entire HR function to one provider, appears to be shrinking, outsourcing in what he calls ‘point solutions’ is definitely not. Instead, there’s a move towards a pick and mix approach: Businesses, more outsourcing-savvy than ever, are starting to operate on a much more strategic level, selecting different vendors to help with their specific needs.
“The days of outsourcers doing everything are probably over,” adds Jonathan Smith, head of service management at software and outsourcing services provider MHR. He has seen providers becoming much more nuanced, with many focusing much more on niche, specialist services like employee relations or data analytics.
Anil Vijayan, practice director at research and consulting firm Everest Group confirms there is still plenty of growth within the outsourcing market, particularly within multi-country payroll outsourcing (MCPO), which reflects the ongoing need for companies to keep on top of compliance and global regulation.
So in their endless quest for HR transformation and competitive advantage, how can HR decide on the optimum level of outsourcing for their company?
As Andy Davies, head of global enablement at HR solutions platform People First points out, there is no one-size-fits-all approach. One of the key reasons companies outsource these days, he explains, is to access higher levels of skills and knowledge. But it wasn’t always the case: during the start of the economic downturn there was a ‘massive rush to outsource’, fuelled by the need to reduce headcount and to make cost savings.
Yet those that rushed into outsourcing found it didn’t work: if people ‘blindly sign up’ to outsourcing provisions because the company next to them has, and they’ve not properly scoped their own needs, it can be counter-intuitive, he explains.
Companies then, are faced with several possibilities: business process outsourcing (BPO), shared services outsourcing (transactional or administration functions are outsourced among several vendors) and application and facilities services HRO (HR infrastructure and/or technology platforms are outsourced).
__Here are some examples:
Traditionally, it has always been the transactional, administrative functions that have been outsourced in order to free up HR to engage in more strategic-led functions.
Payroll in particular, partly because of the massive compliance and legal issues arising from getting it wrong, and partly because it makes business sense. Brown says IES has seen a 50/50 split in the number of organisations who were outsourcing payroll and those who were keeping it in-house.
Recruitment process outsourcing
Recruitment too has always been a big area of outsource. According to Owain Wood, head of marketing at executive search firm Carmichael Fisher, hiring and recruitment is one of the greatest time consumers for HR: Building talent pools, screening candidates, engaging with them and setting up interviews can take anything from three to twelve months. And for more senior positions, the process is even lengthier.
That, coupled with record-low unemployment, does make things harder for hiring managers trying to search in a shrinking talent pool. It’s no surprise then, that the market has seen a spike in the number of HR departments outsourcing their recruitment operations: there were 12,500 recruitment agencies and executive search firms in 2013, while today, six years later, there are over 40,000.
Now though, HR is getting braver and starting to outsource more strategic operations like HR analytics to third party suppliers. Sven Brucker, VP analyst at global research and advisory firm Gartner says a “maturing HR” function is now taking more risk-driven decisions while preparing itself for strategic direction. “They are getting better in risk management over time, so they’ve become more focused,” he adds.
“HR is now getting its moment in the spotlight,” adds Scott Brown, HR and transformation officer at payroll service provider SD Worx. “Businesses want to be as efficient as possible whilst reducing the administrative burden on their employees so that they can concentrate on adding more value to the business.”
It’s why HR analytics and strategic consulting are growing trends in the outsourcing space. Data analytics is crucial in helping businesses make informed decisions in terms of talent management, engagement, succession planning and health and wellbeing. As Dr Fontinha explains, data can reveal different patterns of workplace behaviour, analyse demographics and workplace absence. It can help inform wellbeing interventions and workplace culture, it can help improve work-life balance and engagement. Strategic consulting too can bring another layer of expertise to a company.
“Without external input, companies may become more static and less likely to adjust to the market,” Fontinha adds. “Different external perspectives can help provide solutions to business problems.”
Outsource everything or outsource tactically?
The jury may be out on the best approach to HR outsourcing, despite trends identified by Nelson Hall around the shrinking of BPO providers and the emerging preference towards a flexible pick and mix approach. Yet some specialists Personnel Today has spoken to are adamant that BPO and their end-to-end offering is the only way forward if HR transformation is to be achieved.
For independent HR consultant Rita Trehan, it’s the difference between a company staying in their industry and a company that won’t be around for long. End-to-end outsourcing goes hand-in-hand with technology and automation and without it, companies just won’t survive, she believes. She cites recent figures that show that the average FTSE 500 company lifespan has decreased from 60 to 15 years.
“Companies are coming to the market faster than ever and can outpace their competitors who have been around for decades,” she says, “So if you do piecemeal outsourcing for a particular issue, you won’t get the benefits, it becomes disconnected and disjointed and can become a massive recruitment and retention issue.”
The evolution of shared services
Donovan’s assertion that outsourcing in volume equals improved strategic direction, doesn’t always work in practice, though. Research by McKinsey & Company in 2017 revealed that HR is still spending around 60 per cent of its time and resources on transactional work, despite ‘spending decades’ outsourcing such operations via shared services.
In essence, shared services refers to transactional, routine elements of HR such as payroll and recruitment being shared in one centralised place across the entire organisation.
It usually forms part of international HR specialist Dave Ulrich’s three-legged model, made up of shared services, HR centre of excellence and business partners, to create what Marshall James’s Cook describes as a way to “unencumber HR” in order to create a more strategic centre of excellence. Yet there are some areas, Cook insists, like industrial and employee relations, which should never be put into shared services – they should be dealt with in-person, face-to-face rather than via call centres.
The agile approach
Multi-functional teams are precisely what Trehan herself advocates. She warns that HR is too often viewed in isolation, separate from the rest of the organisation and the outfit as a whole, operates as a series of different silos. The age-old conflict between HR and finance is a case in point, even though arguably these two functions have the most to gain from a joined-up approach and sharing employee and business data. Shared services goes some way to addressing this, she says, but the three-legged model as a whole continues to keep them disconnected. Organisations, says Trehan, need to be more agile, and do away with silos all together. She believes it’s time for the “amoeba organisation”, with agile teams forming, reforming and dissipating depending on the situation.
All this has a massive impact on employee experience because a less bogged-down HR has the means to improve its service levels, whether relationship-led and/or through next generation automation and artificial intelligence.
Nelson Hall’s Tiliakos insists employee experience is now a ‘number one’ priority for businesses, with employers having to create a genuine workplace culture while creating genuine engagement within the workforce. “Employers have to walk the talk,” he insists. “It’s no good just saying it’s a great place to work and say there’s great infrastructure, they actually have to live it.”
For Helen Payne, strategic consultant at global professional services firm Aon, it’s about employers ensuring their internal brand and employee experience reflects their external brand and corporate values in order to attract and retain the best talent. “You can’t claim to be a cutting-edge technology firm and then expect your employees to fill in forms to apply for benefits,” she points out.
This is where technology and next-generation automation and artificial intelligence comes in. Its role in employee experience is absolutely crucial. It’s about leveraging technology to create real-time, up-to-date experiences. Filling out paper forms, manually updating information, trawling through FAQs on the company intranet: these are all old ways of working, insists People First’s Davies.
Interestingly, Ulrich himself is no longer sure his three-legged stool model works in today’s digital world. During a keynote speech at an HR conference in 2018, he admitted that while it had been a good idea back in 1998, but that “the world has changed”. Instead, HR should move towards digital transformation, creating multi-functional teams and encouraging a culture of digitisation and digital competence, he argues.
“One of the biggest drains on HR teams is the list of questions people come in with every day. Intranet FAQs can’t be accessed outside work and you still have to trawl through a lot of irrelevant information first. But if you can deliver a great employee experience by outsourcing artificial intelligence services like digital assistants, which enable staff to can get information 24/7, you’re able to strip out the massive burden of transactional queries. That’s the holy grail for HR,” says Davies. Digital assistants, he believes, have the ability to transform employee experience. Afterall, how can companies stay relevant to their employees if HR only operates on a 9 to 5 basis?
“Imagine an employee sat with their Macbook on a Saturday night, searching on Lastminute.com and being able to turn to a digital assistant or an HR chatbot, ask about annual leave and book a holiday without having to wait three or four days for a response from HR. That’s the quality employee experience which HR departments should be looking to provide.”
What’s next for HR outsourcing?
Most industry specialists agree that HR outsourcing is here to stay. For experts like Nelson Halls’ Tiliakos in particular, outsourcing remains a healthy market, with strong growth in most areas apart from the broad multi-purpose deals which companies are no longer buying into. Tiliakos foresees an app-based marketplace which will work in much the same way as the consumer market. As consumers, we download the apps which supplement our lifestyle needs. HR outsourcing, Tiliakos predicts, will be done in much the same way. “It will be a massive opportunity to help drive HR transformation,” he adds.
Automation and AI will also underpin all outsourcing offerings in the future. People First’s Andy Davies is convinced that humans will no longer be the first point of contact within HR. Digital assistants and on-demand, relevant information available 24/7 will become increasingly important. HR departments who can’t provide that, he warns, and those ‘stuck in old HR worlds’ will pose a recruitment and retention challenge.
“Employees, especially millennials, expect to access information instantly. The demand now and in the future is to get HR guidance in real-time, not next week, but now, in the moment, when they need it,” he says.
All this marks a sea change for HR, not least because as a department, it has traditionally been an area slow to adapt to new technology. And no wonder: SDWorx’s Brown points out that HR was rarely on the list for investment. But outsourcing technology is changing that. Whether it’s payroll, recruitment, data analytics or another essential HR function, a data-rich automated service underpinned by artificial intelligence is the key to HR transformation.
Brown predicts that HROs will play a ‘vital role’ in giving HR the freedom to manage the rapid evolution of the workforce. By lessening the burden of compliance and repetitive administration tasks, they will give in-house HR the means to handle an increasingly complex workforce made up more of freelancers, part-timers and flexible workers.
At the same time, Brown explains, HROs will be increasingly relied upon to provide data-rich foresight and technical expertise to aid businesses in making smart decisions in which to drive HR transformation. Data held within HR departments, he maintains, is some of the richest within any organisation, offering insight into a vast arrange of areas from engagement and retention to absenteeism, wellbeing and productivity. HRO will be pivotal in cutting through the noise and making sure that businesses make the right decisions.
“We’re moving towards a significant evolution in the business world,” Trehan concludes. “A world which embraces a digital transformation and joined-up thinking. Companies that understand this will be at the forefront of robotics and artificial intelligence; they will be the players of the future.”